Like Microsoft Entourage for Mac 2008, Outlook 2016 for Mac and Outlook for Mac 2011 are intended to be purely locally cached mail clients. ~/Documents/Microsoft User Data/Office 2011 Identities Outlook for Mac 2011 caches your mail items in an identity in your home folder at the following location: ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles Outlook 2016 for Mac caches your mail items in a profile in your home folder at the following location: Additionally, using a mail identity or profile that is located on an external hard disk or on a network is not supported in either version of Outlook for Mac. click the Delete the selected profile button. Select the profile that you want to remove. Open Contents > SharedSupport, and then double-click Outlook Profile Manager. Ctrl+click or right-click Microsoft Outlook, and then click Show Package Contents. Make sure to have more than one backup of these copies on separate drives.We do not recommend that you change the default location of your Profile folder for Microsoft Outlook 2016 for Mac, or your Identity folder for Microsoft Outlook for Mac 2011 to an external hard disk or to a network. Delete a new profile: From Finder, open the Applications folder. It is solely designed to work with the Outlook database for the MAC operating system. You can then keep adding to this external folder of items as needed. MAC Outlook Cached Contacts Recovery is the best tool to restore lost recent addresses. Delete the email in Outlook you made an external copy of.You'll have to create an Excel spreadsheet or something to keep track of which attachments belong with which.Add your account information as follows, then click Add Account. Choose Preferences from the Outlook menu. This article is step 3 of 4 of the Office 365 migration process for Mac.
Outlook for mac profile location how to#
eml file's name will be its topic title in Outlook. Drag emails out to the desktop you want to save, but don't need to be in the main database anymore.The only way I can see to get the size down is to: However! You will lose any attachments doing this. Double clicking any separated copy opens in Outlook. You can drag and drop emails out to the desktop or other location and then remove those email from Outlook. If I move only the subfolder Outlook within UBF8T346G9.Office and replace the it with a link, I get this message: If I move the entire UBF8T346G9.Office folder to another location and replace it with a link, Outlook won't even launch.
I tested it again just now with the current version of Office 365. Outlook would launch, but then sort of freeze. I tried using a link for Office 2016 when I was using that, just for the sake of testing. You might consider exporting less-used folders to MBOX files for backup and to reduce the size of your Outlook data file. There's some information in this thread on the MS website: Where Does Outlook 2016 store its data? Make sure you have that backup because you may very well need it. You could try it but make sure you back up everything first, thoroughly explore how to copy the folder & create a symlink and make sure no part of Outlook or Office is running when you do it. So I can't confirm whether or not it would work. Outlook 2016 for Mac caches your mail items in a profile in your home folder at the following location: /Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles. One of the issues is that Catalina is not especially friendly to symbolic links that involve the Desktop & Documents folders (it reportedly deletes the symlinks when you reboot). Additionally, using a mail identity or profile that is located on an external hard disk or on a network is not supported in either version of Outlook for Mac. When I looked into the possibility of using a symbolic link to relocate the Outlook 2016 folder to a different drive all the info I could find warned me off from doing it. You can't just copy or move this folder the way you used to be able to copy or move the Microsoft User Data folder in Outlook 2011. Outlook 2016 for Mac stores stores messages, calendar events, contacts, tasks and other data in a SQLite database in the /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder.